Payroll Specialist

Charlotte, NC

Job Description

Key Accountabilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act may include the following. Other related duties may be assigned.

· · Prepares and processes payroll and other financial documents.

· · Reviews, calculates and processes payroll changes and adjustments.

· · Review and reconciles payroll records for accuracy.

· · Maintains, scans, and files payroll records for future reference.

· · Assists employees in payroll deductions and withholdings.

· · Coordinates Insperity timekeeping activities with all departments.

· · Maintains accruals electronically.

· · Provides information to employees and outside agencies regarding payroll issues.

· · Reviews and maintains updated procedures .Assists and coordinates the workflow and procedures between Payroll and other departments.

· · Trains and oversees employees who perform entry of time and attendance functions.

· · Assists employees with direct deposit information for transmittal to the bank before established deadlines.

· · Works with Finance and Human Resources with all payroll related questions and issues.

· · Generates payroll and financial reports for various departments.

· · Compiles payroll and all entries during each payroll processing period. reports for month end entries.

· · Reviews employee information that has been entered in Insperity

· · Reconciles and prepares annual W-2 forms for employees and remits to Social Security and relevant state information.

· · Makes journal entries as required.

· · Administer and maintain electronic timekeeping system.

· · Maintain, direct, improve and analyze payroll processing and procedures.

· · Assist Finance Manager and Human Resources team as needed.

· · Enters and processes Incentive payroll monthly

· · Calculates, enters and processes OT Commissions payroll monthly

· · Reviews, enters and processes Commissions payroll monthly

· · Reviews, enters and processed all bonus and other payroll as needed

· Required Skills, Ability and Experience:

· · Must possess required knowledge, skills, abilities and experience in the area of payroll.

· · Adopt the Deephaven culture that contributes to an environment of teamwork and promotes a positive company image.

· · Present self in professional manner and have ability to interact with all levels of organization and outside contacts

· · Foster respect in the workplace

· · Must be able to sustain knowledge of changing technology and industry practices as well as changes in wage and hour laws.

· · Must be very detail oriented and be able to perform basic mathematical operations.

· · Excellent written and verbal communication skills.

· · Strong organization skills

· · Excellent time management skills with ability to multi-task and prioritize

· · Efficient in MS Office including Word and Excel

· · Ability to learn and understand complicated software

· · Ability to detect fiscal recording errors quickly and efficiently.

· · Address and resolve employees’ concerns in a professional and discretionary manner.

· · Work independently and in a team environment with minimal supervision to accomplish the goals and tasks of the human resources team.



· Handle confidential information with discretion.

· Ability to maintain harmonious and effective working relationships with other employees, peers, and other departments.

· Model and practice the highest standards of ethical conduct.

· An Associate’s Degree in accounting or equivalent work experience

· 3-5 years of experience in a payroll department

An equivalent combination of experience, education and/or training may be substituted for the listed minimum requirements.

Job Type: Full-time

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