Payroll Specialist

Charlotte, NC

Key Accountabilities:

Essential Job Functions Essential duties and functions,pursuant to the Americans with Disabilities Act may include the following.Other related duties may be assigned.

  • · Prepares and processes payroll and otherfinancial documents.
  • · Reviews, calculates and processes payrollchanges and adjustments.
  • · Review and reconciles payroll records foraccuracy.
  • · Maintains, scans, and files payroll records forfuture reference.
  • · Assists employees in payroll deductions andwithholdings.
  • · Coordinates Insperity timekeeping activitieswith all departments.
  • · Maintains accruals electronically.
  • · Provides information to employees and outsideagencies regarding payroll issues.
  • · Reviews and maintains updated procedures.Assists and coordinates the workflow and procedures between Payroll and otherdepartments.
  • · Trains and oversees employees who perform entryof time and attendance functions.
  • · Assists employees with direct depositinformation for transmittal to the bank before established deadlines.
  • · Works with Finance and Human Resources with allpayroll related questions and issues.
  • · Generates payroll and financial reports forvarious departments.
  • · Compiles payroll and all entries during eachpayroll processing period. reports for month end entries.
  • · Reviews employee information that has beenentered in Insperity
  • · Reconciles and prepares annual W-2 forms foremployees and remits to Social Security and relevant state information.
  • · Makes journal entries as required.
  • · Administer and maintain electronic timekeepingsystem.
  • · Maintain, direct, improve and analyze payrollprocessing and procedures.
  • · Assist Finance Manager and Human Resources teamas needed.
  • · Enters and processes Incentive payroll monthly
  • · Calculates, enters and processes OT Commissionspayroll monthly
  • · Reviews, enters and processes Commissionspayroll monthly
  • · Reviews, enters and processed all bonus andother payroll as needed


  • Required Skills, Ability,and Experience:
  • · Must possess required knowledge, skills,abilities and experience in the area of payroll.
  • · Adopt the Deephaven culture that contributes toan environment of teamwork and promotes a positive company image.
  • · Presentself in professional manner and have ability to interact with all levels of organization and outside contacts
  • · Fosterrespect in the workplace
  • · Must be able to sustain knowledge of changingtechnology and industry practices as well as changes in wage and hour laws.
  • · Must be very detail oriented and be able toperform basic mathematical operations.
  • · Excellent written and verbal communicationskills.
  • · Strong organization skills
  • · Excellenttime management skills with ability to multi-task and prioritize
  • · Efficientin MS Office including Word and Excel
  • · Abilityto learn and understand complicated software
  • · Ability to detect fiscal recording errorsquickly and efficiently.
  • · Address and resolve employees’ concerns in aprofessional and discretionary manner.
  • · Work independently and in a team environmentwith minimal supervision to accomplish the goals and tasks of the humanresources team.


· Handle confidential information with discretion.

· Ability to maintain harmonious and effectiveworking relationships with other employees, peers, and other departments.

· Model and practice the highest standards ofethical conduct.

· An Associate’s Degree in accounting or equivalent work experience

· 3-5 years of experience in a payroll department

An equivalentcombination of experience, education and/or training may be substituted for thelisted minimum requirements.

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